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Job Posting
for the full time position of

Assistant Budget Examiner
In the Finance Department

Under direction performs a variety of clerical tasks which involve computing, classifying, verifying, and recording numerical data and the reconciliation of accounts, records, and documents to keep sets of financial records complete; assists with payroll and functions related to payroll, assists with accounts receivable and payable, could assist with duties in the tax collection department, does other related duties as required.  *Duties are specialized clerical work involving aid in analyzing budget requests and the preparation of recommendations thereon; does related work as required.

EXAMPLES OF WORK:

Performs routine and recurring budget administration duties which facilitate the conduct of more complex and detailed review and analysis functions conducted by the supervisor.

Gathers extracts, reviews, verifies, and consolidates a variety of narrative information and statistical data needed in the formulation and presentation of budget requests.

Cross-checks the accuracy of budget and program data in related budgetary forms, schedules and reports. Changes or recommends the adjustment of inconsistent totals, sub-totals and individual entries.

Compares figures in current estimates of funding needs by line item or object class with prior year expenditures and brings significant variations to the attention of the supervisor.

Researches guides to extract legal, regulatory, program and budgetary information for use by the supervisor or higher-level examiner. Prepares summaries of narrative, quantitative and statistical data in budget forms, schedules, and reports.

Prepares preliminary budget estimates and reviews justifications for a few relatively stable program and/or program support activities.

Receives, screens, and recommends approval, disapproval or modification of budget execution documents such as requests for allotments of funds, requests for personnel action to fill vacancies, and travel orders when such recommendations can be made on the basis of availability of funds and compliance with regulatory requirements.

As assigned, aids in studies of budget requests, the preparation of analyses of expenditures and budget requests and in the development of budgetary reports and recommendations.

Performs assigned tasks in drafting the preliminary budget. Aids in relating operational changes to budget requirements.

Assists in reviews of budgetary practices and carries on assigned research in order to make the budget a more meaningful document.

Aids in making administrative studies in order to ascertain the validity and adequacy of budgets from various departments.

Helps in preparing transfer resolutions, emergency resolutions, and budget line item transfers.

Aids in the preparation of statistical and financial reports containing finding and recommendations on various budget and research matters.

Drafts correspondence, maintains records, and files as required.

REQUIREMENTS:

NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Four (4) years of professional experience in the evaluation and analysis of budget requests or in the preparation and presentation of budgets. OR Possession of a bachelor’s degree from an accredited college or university.

NOTE: “Professional experience” refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession’s concepts and practices; and is performed with the authority to act and make accurate and informed decisions.

Residency Restriction

Salary Range: $55,000-$80,000.

Letters of interest with applications can be submitted to:

Christine Scola Human Resource Department ~ 125 Virginia Ave. 3rd Floor Williamstown Applications can be found at: monroetownshipnj.org/employment

**** Closing Date for submission of applications is June 19, 2024 at 5 pm

For the Full Time position of
Clerk 1 in Municipal Court Office

Positions in this title perform routine clerical work within a structured work setting. Incumbents work under close supervision with clearly defined guidelines and operating procedures. Under direction performs a variety of clerical tasks which involve computing, classifying, verifying, and recording data and the reconciliation of accounts, records, and documents; does other related duties as required. Computer literate, phone skills, and strong communication skills are required. Example of some software applications used are Edmunds, Word and Excel. Must have excellent communication and customer service skills. Must be able to multi-task.

NOTE: The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

EXAMPLES OF WORK:
Receives, screens, reviews and verifies documents. Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to a lead worker or supervisor for resolution.
Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials, numerically, alphabetically, or according to other predetermined classification; maintains such files.
Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing. Including outside mail.
Assembles materials and forms for distribution as directed. Hand stamps letters, papers, and other documents.
Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff.
May enter and/or retrieve information on a computer terminal. May perform keyboarding/typing duties.
May assist in requisitioning, storing, and distributing office supplies.
Operates various types of office and mail processing machines such as a keyboard equipment, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as adding toner, paper or changing ribbons.
Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts. Maintains records and files.
Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.

REQUIREMENTS:
All open lateral positions in any department shall be offered to current employees before the hiring of new employees.
One (1) year or more of experience in clerical work preferred. High school diploma, GED or greater
Residency Restriction
$21.70 per hour

Letters of interest with applications can be submitted to:
Christine Scola Human Resource Department ~ 125 Virginia Ave. 3rd Floor Williamstown Applications can be found at: monroetownshipnj.org/employment

**** Closing Date for application submission June 18, 2024