Township Clerk

The role of the Municipal Clerk is a diverse one encompassing a number of responsibilities serving all levels of the government. Monroe Township is a Faulkner Act form of government with the Clerk’s Office being under the Legislative branch of government. This office is often referred to as the “Hub of the Township” as all municipal records such as minutes, books, bonds, contracts and archival records are stored in this office.

The “CORE” duties of the Clerk include such tasks as serving in the capacity of “Secretary of the Municipal Corporation” as custodian of the Municipal Seal, “Secretary to the Governing Body” responsible for the preparation of meeting agendas, keeping official records of the proceedings of every meeting, responsible for legal advertisements, administer and records oaths of office, and act as liaison to the public on behalf of the Governing Body. The Clerk also acts as the Chief Administrative Officer of all Elections, Chief Registrar of Voters and any other duties that may be imposed by statute.

The Clerk’s Office is the issuing authority for various licenses and registrations. Dog & Cat Licensing, Liquor Licenses, Bingo & Raffle, Licenses, Carnival, Circus, and Amusement Licenses, as well as Alarm registrations both residential and commercial.

The Clerk’s Office handles a large variety of miscellaneous duties for the various offices in the township such as: outgoing mail for the municipal offices. There is also a great deal of communication and cooperation with each and every office throughout the township.

The Township Clerk’s Office is staffed with the Township Clerk, Deputy Clerk and Office Assistants. In the absence of the Township Clerk, the Deputy shall be able to perform the functions and the duties of the Clerk. The Deputy Clerk also serves as the Secretary to the Ordinance Committee who handles all aspects of the procedure with respect to approval of all local ordinances.

The Township Clerk’s Office is a professional office that strives to accommodate the needs of the Township residents while serving Council, Administration and all other offices with professional, efficient, and friendly service.

The Municipal Clerk’s Office acts as Secretary to the Governing Body and works closely with Council members to provide Monroe Township residents with various information and services. The staff consists of the Township Clerk, Aileen Chiselko, Deputy Clerk, Jennifer Harbison and Office Assistant, Gabrielle Bates, who are always glad to assist all residents with any concerns they may have to direct to Council and for assistance of any kind. A Clerk’s Information Booklet is available to all residents, some points of interest included in this informative handout: general information on the form of government, brief synopsis of all Township Departments, Boards and Commissions, pertinent information regarding churches, and schools in the area, and voting information. Additionally, a brochure detailing the procedures of a Monroe Township Council Meeting is also available.

Information on Township resolutions and ordinances, along with official minutes, may be obtained in the Clerk’s Office and the Township’s website. Open Public Records Act (OPRA) forms, according to N.J.S.A. 47:1A-1 et seq., are to be provided and processed by the Clerk’s Office for all departments.

LICENSING:

Alarm Licenses must be registered in the Clerk’s Office to ensure accurate and concise response by the Police Department. A one time fee of $35.00 is required. Applications are available in the Clerk’s Office or you may click here to obtain a printable version from this website.

Dog Licenses required by the State and Cat Licenses may be purchased in the Clerk’s Office at a cost of $10.00 per license for a spayed/neutered dog, $13.00 per license for a non-spayed/neutered dog, $5.00 per license for a spayed/neutered cat, and $8.00 per license for a non-spayed/neutered cat. Late fee of $5.00 is charged after March 31st of each year.

Bingo & Raffle License applications can be obtained in the Clerk’s Office. Any organization planning to conduct a bingo/raffle must make application for not only the required license, but they must secure an Identification Number from Legalized Games of Chance. The Clerk’s Office will be happy to assist with any questions on the procedure.

The Clerk’s Office is also responsible for issuing the following: Alcoholic Beverage Control (Liquor Licenses), Sand Mining Permits, and Social Affairs Permits.

VOTER INFORMATION:

POLLING LOCATIONS/VOTING DISTRICTS:

• Monroe Township Public Library (Meeting Room) – 713 Marsha Avenue

Voting Districts 10, 14, 17, 20, 24

• Open Bible Baptist Church (Gymnasium) – 1073 New Brooklyn Road

Voting Districts 1, 3, 13, 15, 21

• Whitehall Elementary School (Gymnasium) – 161 Whitehall Road

Voting Districts 4, 5, 8, 11

• Williamstown Middle School (5/6 Gymnasium) – 561 Clayton Road

Voting Districts 6, 7, 22, 23, 26

• Pfeiffer Community Center – 301 Blue Bell Road

Voting Districts 2, 12, 16, 18, 19

• Holiday City Clubhouse – 600 Caribbean Way

Voting District 9

• Friendly Village Clubhouse – 255 Village Parkway

Voting District 25

* Note: polling locations are by Districts, not Wards

Within the Township of Monroe, County of Gloucester, State of New Jersey, the following Wards consist of the following Districts:

WARD 1 consists of DISTRICTS 7, 17, 20, 22, 23, 24

WARD 2 consists of DISTRICTS 1, 3, 9, 10, 13, 14, 16

WARD 3 consists of DISTRICTS 2, 6, 12, 18, 19, 26

WARD 4 consists of DISTRICTS 4, 5, 8, 11, 15, 21, 25

ADDITIONAL VOTER INFORMATION

Gloucester County Office of Elections

https://www.gloucestercountynj.gov/181/Elections

Superintendent of Elections, Stephanie Salvatore

550 Grove Road

West Deptford, NJ 08066

(856) 384-4500

County Clerk’s Election Division

Gloucester County Clerk, James N. Hogan

https://www.gloucestercountynj.gov/400/Election-Division

550 Grove Road

West Deptford, NJ 08066

(856) 384-4530

Voter registration forms, name and address change forms, and party declaration forms may also be obtained from the Township Clerk’s Office.

WARD & ELECTION DISTRICT MAP

Monroe Township, Gloucester County, NJ

Ward & Election District Map (click for .pdf to open in separate tab)