Job Posting

Full Time Administrative Clerk
Planning Department/Zoning Board of Adjustment

This position serves as a supervisor and a front-line representative for the Planning Department and Zoning Board of Adjustment, assisting callers, visitors, applicants and professionals. In addition, this position handles complex administrative tasks to assist the Department to remain compliant with notice requirements, as well as local and state land use codes.

Position requires specific knowledge of the procedural operations of the office that include; knowledge of all application types, timelines for review and scheduling deadlines, knowledge of Pinelands requirements and procedures as they relate to various applications. This position is responsible for the daily operations of the office and is solely responsible to ensure all procedures are followed and proper documents are obtained and in place before any plans of development are signed. Computer literate, phone skills, and strong communication skills are required. Example of some software applications used are Edmunds, Word and Excel. Must have excellent customer service skills. Must be able to multi-task.

NOTE: The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

EXAMPLES OF WORK:

  • Supervision of staff assigned to this department
  • Strong communication skills and customer service
  • Learns and assists in the work involved in the development and implementation of planning projects.
  • Overseeing planning development plans and applications. Advising stakeholders on planning policy and regulations. Providing guidance and representation at key planning meetings and appeal hearings. Managing planning compliance.
  • Attends meetings, completes minutes for those meets.
  • Receives, screens, reviews and verifies documents. Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to a lead worker or supervisor for resolution.
  • Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials, numerically, alphabetically, or according to other predetermined classification; maintains such files.
  • Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing. Including outside mail.
  • Assembles materials and forms for distribution as directed. Hand stamps letters, papers, and other documents.
  • Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff.
  • Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts. Maintains records and files.

REQUIREMENTS:

Five (5) years of experience in clerical work.
Salary Range: $49,490 – $76, 924

Letters of interest with applications can be submitted to:Christine Scola/Human Resource Department ~ 125 Virginia Ave. 3rd Floor Williamstown
cjscola@monroetownshipnj.org

Applications can be found at monroetownshipnj.org/employment

In house & outside applicants welcome to apply

**** Closing Date for submission of applications is October 9, 2023