Full Time Clerical position ~ Police Records Department
Positions in this title perform routine clerical work within a structured work setting. Incumbents work under close supervision with clearly defined guidelines and operating procedures. Under direction performs a variety of clerical tasks which involve computing, classifying, verifying, and recording data and the reconciliation of accounts, records, and documents; does other related duties as required. Computer literate, phone skills, and strong communication skills are required. Must have excellent customer service skills. Must be able to multi- task.
NOTE: The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Receives, screens, reviews and verifies documents. Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to a lead worker or supervisor for resolution.
Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials, numerically, alphabetically, or according to other predetermined classification; maintains such files.
Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing. Including outside mail.
Assembles materials and forms for distribution as directed. Hand stamps letters, papers, and other documents.
Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff.
May enter and/or retrieve information on a computer terminal. May perform keyboarding/typing duties.
May assist in requisitioning, storing, and distributing office supplies.
Operates various types of office and mail processing machines such as a keyboard equipment, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as adding toner, paper or changing ribbons.
Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts. Maintains records and files.
Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
When assigned to a law enforcement agency, may be required to take and file fingerprints; types fingerprint cards of persons committed to jail, or persons applying for firearm permits.
When assigned to a law enforcement agency, learns to perform specialized clerical work involving the obtaining, receiving, disseminating, filing, maintaining and releasing of criminal and other law enforcement records.
REQUIREMENTS:
One (1) year or more of experience in clerical work preferred. Residency Restriction. High school diploma, GED or greater
Clerk 1 $21.70 hour
An employment application can be submitted to:
Christine Scola/Human Resource Department ~ 125 Virginia Ave. 3rd Floor Williamstown cjscola@monroetownshipnj.org
Applications can be found at monroetownshipnj.org/employment
In house & outside applicants welcome to apply