Job Posting

Full Time Clerk 1 position ~ Planning Department

Positions in this title perform routine clerical work within a structured work setting. Incumbents work under close supervision with clearly defined guidelines and operating procedures. Under direction performs a variety of clerical tasks which involve computing, classifying, verifying, and recording data and the reconciliation of accounts, records, and documents; does other related duties as required. Computer literate, phone skills, and strong communication skills are required. Example of some software applications used are Edmunds, Word and Excel. Must have excellent customer service skills. Must be able to multi-task.

NOTE: The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

EXAMPLES OF WORK:

• Strong communication skills and customer service
• Learns and assists in the work involved in the development and implementation of planning projects.
• Overseeing planning development plans and applications. Advising stakeholders on planning policy and regulations. Providing guidance and representation at key planning meetings and appeal hearings. Managing planning compliance.
• Attends meetings, completes minutes for those meets.
• Receives, screens, reviews and verifies documents. Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to a lead worker or supervisor for resolution.
• Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials, numerically, alphabetically, or according to other predetermined classification; maintains such files.
• Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing. Including outside mail.
• Assembles materials and forms for distribution as directed. Hand stamps letters, papers, and other documents.
• Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff.
• May enter and/or retrieve information on a computer terminal. May perform keyboarding/typing duties.
• Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts. Maintains records and files.

REQUIREMENTS:

*Position requires attendance at Zoning Board and Planning Board meetings, usually four times a month and doing minutes from those meetings. Meeting and minutes are not optional.
*One (1) year or more of experience in clerical work preferred.
*High school diploma, GED or greater
$20.86 per hour

Letters of interest with applications can be submitted to:
Christine Scola/Human Resource Department ~ 125 Virginia Ave. 3rd Floor Williamstown
cjscola@monroetownshipnj.org

Applications can be found at monroetownshipnj.org/employment

In house & outside applicants welcome to apply

**** Closing Date for submission of applications is October 26, 2023

Job Posting

Full Time Administrative Clerk
Planning Department/Zoning Board of Adjustment

This position serves as a supervisor and a front-line representative for the Planning Department and Zoning Board of Adjustment, assisting callers, visitors, applicants and professionals. In addition, this position handles complex administrative tasks to assist the Department to remain compliant with notice requirements, as well as local and state land use codes.

Position requires specific knowledge of the procedural operations of the office that include; knowledge of all application types, timelines for review and scheduling deadlines, knowledge of Pinelands requirements and procedures as they relate to various applications. This position is responsible for the daily operations of the office and is solely responsible to ensure all procedures are followed and proper documents are obtained and in place before any plans of development are signed. Computer literate, phone skills, and strong communication skills are required. Example of some software applications used are Edmunds, Word and Excel. Must have excellent customer service skills. Must be able to multi-task.

NOTE: The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

EXAMPLES OF WORK:

• Supervision of staff assigned to this department
• Strong communication skills and customer service
• Learns and assists in the work involved in the development and implementation of planning projects.
• Overseeing planning development plans and applications. Advising stakeholders on planning policy and regulations. Providing guidance and representation at key planning meetings and appeal hearings. Managing planning compliance.
• Attends meetings, completes minutes for those meets.
• Receives, screens, reviews and verifies documents. Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to a lead worker or supervisor for resolution.
• Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials, numerically, alphabetically, or according to other predetermined classification; maintains such files.
• Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing. Including outside mail.
• Assembles materials and forms for distribution as directed. Hand stamps letters, papers, and other documents.
• Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff.
• Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts. Maintains records and files.

REQUIREMENTS:

Five (5) years of experience in clerical work.
Salary Range: $49,490 – $76, 924

Letters of interest with applications can be submitted to:Christine Scola/Human Resource Department ~ 125 Virginia Ave. 3rd Floor Williamstown
cjscola@monroetownshipnj.org

Applications can be found at monroetownshipnj.org/employment

In house & outside applicants welcome to apply

**** Closing Date for submission of applications is October 9, 2023

Department of Code Enforcement/Division of Housing

for the part-time position of
Clerk 1

Positions in this title perform routine clerical work within a structured work setting. Incumbents work under close supervision with clearly defined guidelines and operating procedures.  Under direction performs a variety of clerical tasks which involve computing, classifying, verifying, and recording data and the reconciliation of accounts, records, and documents; does other related duties as required. Computer literate, phone skills, and strong communication skills are required. Example of some software applications used are Edmunds, Word and Excel. Must have excellent communication and customer service skills. Must be able to multi-task.

NOTE: The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. May be required to assist with clerical functions in other departments as needed.

EXAMPLES OF WORK:

Receives, screens, reviews and verifies documents. Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to a lead worker or supervisor for resolution.

Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials, numerically, alphabetically, or according to other predetermined classification; maintains such files.

Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing. Including outside mail.

Assembles materials and forms for distribution as directed. Hand stamps letters, papers, and other documents.

Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff. Scheduling.

May enter and/or retrieve information on a computer terminal. May perform keyboarding/typing duties.

May assist in requisitioning, storing, and distributing office supplies.

Operates various types of office and mail processing machines such as a keyboard equipment, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as adding toner, paper or changing ribbons.

Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.  Maintains records and files.

Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.

REQUIREMENTS:

All open lateral positions in any department shall be offered to current employees before the hiring of new employees.

One (1) year or more of experience in clerical work preferred. High school diploma, GED or greater

Residency Restriction

$20.86 per hour

Letters of interest with applications can be submitted to:

Christine Scola Human Resource Department ~ 125 Virginia Ave. 3rd Floor Williamstown Applications can be found at: monroetownshipnj.org/employment

Job Posting

Temporary LABORER
(6 months or less)

Department of Public Works Parks & Recreation Department

EXAMPLES OF WORK

• Maintains athletic fields;
• Prepares fields for games and other events;
• Maintains common area cleanliness;
• Performs landscape maintenance;
• Maintains recreation facilities to include general janitorial duties;
• Operates Parks & Recreation equipment such as lawn tractors, mowers and trucks;

• Cuts grass, trims hedges, loads and unloads trucks, shovels, cuts down trees, destroys vines, weeds and   undergrowth, digs out stumps/ manual grading, sweeps streets and sidewalks

• Occasionally drives trucks

• Maintains and makes minor repairs to equipment;
• Assists in semi-skilled work by handling tools, carrying or lifting objects and performing simple repairs;
• Performs a variety of other heavy manual work in connection with maintenance of athletic fields and landscape areas;
• Collects and disposes of debris, trash, etc.
• Performs other related duties as assigned.

NOTE:  The examples of work for this title are for illustrative purposes only.  A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

LICENSE

Appointees will be required to possess a driver’s license valid in New Jersey.

RATE: $23.10 per hour.

Residency restriction

Applications can be submitted to:

Christine Scola, Human Resource Department ~ 125 Virginia Ave. 3^rd Floor

Applications can be found at: monroetownshipnj.org/employment

**All open lateral positions in any department shall be offered by seniority to current employees before the hiring of new employees.  Seniority in conjunction with the ability to perform the job shall be the determining factor for the filling of promotional positions**

****Closing Date for submission of applications is September 7, 2023